Recent News from St. Andrew's, Delavan, WI

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Parish Council Minutes 8.19.2014

 

ST. ANDREW PARISH COUNCIL MEETING

August 19, 2014

 

CALL TO ORDER:  Fr. Angel called the meeting to order at 7:35 P.M.

PRESENT: Fr. Angel, Shari Loback, Patti Soukup, Lauren Bandler, Patti Wright, Cevin Moses, Enrique Rodriguez, Dan Seuser, Paul Schmelzer, John Chovanec

ABSENT: Jim Stiles, Tom Bertrand, Tina Janssen

APPROVAL OF MINUTES: June, 2014 Parish Council minutes approved.

PASTORS REPORT:

  • DePietro Design Assoc. met with the Gathering Space Committee to discuss options/ideas.
  • Fr. Angel has hired Shelley Koch for the part-time Admin Assistant position.
  • Cindy Morales has been hired as Director of Religious Education and Administrative Assistant part-time at the school.
  • Fr. Angel’s brother has volunteered to act as the Bilingual Administrator for our Parish.
  • Fr. Angel is working closely with a company to have a statue of Saint Andrew made for placement on the altar.
  • Cemetery funding is low.   Ideas welcome on how to increase funding. (Sell lane names, one suggestion)
  • John Chovanec and Fr. Angel have been working together to create the “Let the Children Come to me” Fund, which is a tuition assistance program for parish families.   Donations will be accepted during church.

 

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE– Tina Janssen:

  • Neill Flood provided a list of needs from the outside of the parish buildings.  The committee will be meeting to review needs on the inside of the buildings.  Re-striping the parking lot is the top priority and to be done shortly.  Replacing of the lot to come most likely in the next spring/summer when school is not in session.
  • Bequest of $700,000.00 (Parish) & $875,000.00 (School) has been sent to the Catholic Community Foundation for investing in our Endowment Fund.  A motion was passed that $500,000 of the school portion be maintained in the endowment fund (just as $500,000 is to be maintained in the parish endowment fund).  The income from the fund could be used to supplement future school needs.
  • Accepted offer on Robert Brown Property of $62,000 to close on August 29, 2014
  • 2014-15 Budget was approved on 7/19/14 and sent to the Archdiocese on 8/15/14.

Finance committee meetings will be changing to the 2nd Tuesday of the month beginning on September 9th.

HUMAN CONCERNS– Patti Soukup

  • Men’s Homeless Shelter is preparing for opening and in need of volunteers.

PRAYER AND WORSHIP– Paul Schmelzer

  • Liturgy for the Mass of Remembrance is scheduled for November 5th
  • Discussed inventory of liturgical supplies and there are concerns for setup of the 7:30 and 9:30 Masses.

COMMUNICATIONS– Shari Loback:

  • Shari Loback is investigating the various Robo Calling services to deliver a weekly/monthly message from Fr. Angel to parishioners.
  • ½ of the Bulletin Board in the back of Church will now be used for Parish Communications.   This will include Parish Council minutes.

 

DREAMING AND VISIONING– Patti Wright:

  • St. Andrew’s will host a Mission during Lent in 2015.  Father Ed Shea has been invited to perform the Masses.
  • The Hispanic Community has offered to host the Harvest Pot Luck this year.   The dinner is scheduled for October 19, 2014.  A full Mexican Meal will be provided but those attending will be asked to bring a beverage or dessert.
  • Women in Christ Conference is scheduled for November 1st in Milwaukee.   Theresa Watts is working on advertising for this event.
  • An Assembly of the Councils/Ministries is scheduled for October 25th at 9:00 a.m. in the school cafeteria.   The purpose of this meeting is to gather all people involved with either a committee or a ministry to talk about our individual committee/ministry goals and how we can work together to share a common goal for our Parish.
  • Dishing with the Disciples planning is underway.  October will either be Ask the Priest (Fr. Angel) or a Palium Lecture.  November will have a guest speaker from Columbia St. Mary’s in Milwaukee.  The speaker is a physician recommended by the Archdiocese who will discuss “Death and Dying” and the Catholic Church’s view on each topic.

 

SCHOOL COMMITTEE– Lauren Bandler:

  • The committee has met for the first time to kick off 2014-15 school year and discussed their goals for the year.   The goals decided upon are: Promote the school better; rate our school by benchmarking against other schools in the area; explore uniforms for students.
  • School committee meets at 6:30 p.m. on the first Wednesday of the month.

 

HISPANIC LEADERS COMMITTEE– Enrique Rodriguez:

  • Fiesta Festival is scheduled on Saturday, September 13th.  They are hopeful that the entire Parish Community attends.

 

BUILDINGS AND GROUNDS– Dan Seuser:

  • Buildings & Grounds has not met over the summer.

 

PARISH LIFE– Cevin Moses:

  • Portrait Sessions are complete however, the office is still gathering submitted photos from those that did not attend a portrait session.
  • A parish picnic was a huge success.
  • Dinners for 8 will begin in November.   Gretchen Wolfer and Giovanna Moses are heading up the organization of the program.
  • The committee is looking at starting a “Movie Night” once a month in the cafeteria following Saturday night Mass.  They would possibly offer dinner (i.e. pizza, hot dogs) along with the movie.
  • Parish Life will be meeting on the 1st Tuesday of every month at 5:30 in the rectory.   They are looking for new members.

 

OLD BUSINESS:

LIAISON ASSIGNMENTS

  • Patti Wright has been moved to Secretary of Parish Council and liaison for Human Concerns.
  • Patti Soukup will be liaison for Dreaming and Visioning/ Christian Formation

GATHERING SPACE PROJECT– Lauren Bandler:

  • Committee is still discussing the goals of the space and evaluating options.

BY-LAWS– Fr. Angel:

  • Shelley Koch will work with Paul Schmelzer and Dan Seuser to review the by-laws and identify any needed updates.

 

NEW BUSINESS:

  • Revise Mission Statement of Parish:   Fr. Angel, Cevin Moses and Shari are working to revise the St. Andrews Mission Statement. Other parishioners will be consulted upon request. Options will be presented on October 25th during the Assembly of the Councils/Ministries.
  • Strategic Planning & Audit: Tabled until next meeting due to time restraint.
  • Focus on More Community Outreach: Tabled until next meeting due to time restraint.
  • Letter to Parish & Survey:  Fr. Angel and Shari Loback are developing a letter to the parish community and a survey through Survey Monkey to evaluate the needs of our parish.
  • Phone system upgrade:  There is a need to upgrade the phone system for the parish and school to ensure calls are answered and can be easily transferred between buildings.
  • Workshop at Notre Dame:  John Chovanec reported that he, Sean Donagan and Fr. Angel recently attended a workshop at Notre Dame where they learned how to make our school more visible and gained ideas on becoming more welcoming to both English and Hispanic communities.

ADJOURNED:  A motion to adjourn by Lauren Bandler, seconded by Paul Schmelzer at 9:00 P.M.

 

RESPECTFULLY SUBMITTED

Patti Wright

Parish Council Minutes 2.18.14

                                     ST. ANDREW PARISH COUNCIL MEETING

 

TUESDAY FEBRUARY 18, 2014

 

CALL TO ORDER: Fr. Jim called the meeting to order at 7:33 P.M.

PRESENT: Fr. Jim, Shari Loback, Tina Jansen, Enrique Rodriguez, Patti Soukup, Lauren Bandler, Patty Wright and Jim Stiles.

ALSO PRESENT: Tim O’Neill

ABSENT: Fr. Angel, Tom Bertrand

APPROVAL OF MINUTES: The minutes from the January Parish Council meeting approved via E-Mail to the Council.

PASTORS REPORT: Fr. Jim stated that he would address items on the agenda

VOICE OF THE PEOPLE:

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE:  Tina reported that the committee did not meet.

HUMAN CONCERNS: Fr. Jim stated that human concerns meets tomorrow, and it is St. Andrews turn to host the homeless shelter next week and that volunteers are needed.

PRAYER AND WORSHIP: Nothing to report

COMMUNICATIONS: Shari noted that she will be handing over the parish calendar to Virginia the parish secretary.

Christian Formation: Fr. Jim reported that Patty Wright will be council liaison for Christian Formation.

SCHOOL COMMITTEE: Shari reported that there are 148 students enrolled at this time and that there are 8 new kindergarten families interested for next year. She added that the Town Hall meeting will be held on March 19th at 6:30 with a presentation on the dangers of the internet for 4th thru 8th grade students.

HISPANIC LEADERS COMMITTEE: Enrique noted that Fr. Angel talked about a bilingual mass the last Sunday of the month geared toward the youth. He stated that he had applications for the men’s Emmaus retreat.

BUILDINGS AND GROUNDS: Tim O’Neil representative from buildings and grounds stated that the city fire inspector did an inspection of the church basement (food pantry); he determined that the fixtures are a fire hazard and need to be replaced. He also indicated that the outlets for the freezers should also be replaced. Tim spoke with Watt’s Electric to get an estimate for the cost of these items which came in around  $1500. and $1800. He added that the food pantry is willing to pay half of the cost of these repairs.  Tim requested that this item be taken to the next finance meeting for approval.

OLD BUSINESS:

NEXT STEPS IN FORMATION OF PARISH LIFE TEAM: Fr. Jim asked for suggestions for members of this team.

SYNOD PREPARATION: Fr. Jim stated that there is a need for representatives for the March 1, 2014 meeting to be held at St. Francis De Sales in Lake Geneva.  The following will be attending, Lauren Bandler, Fr. Jim. Fr. Angel and Jim Stiles.

COMMITTEE TO DISCUSS GATHERING SPACE: Father Jim reported that at this time the committee consists of Neil Flood, Lauren Bandler, Jim Stiles and Father Jim.

NEW BUSINESS:

NEW COUNCIL REPRESENTATIVES: Father Jim stated that the council is still in need of 3 members to replace those that have been vacated. He noted that the following committees have no council liaison, bldgs. & grounds, prayer & worship, and human concerns. Patti Soukup volunteered to be liaison for the human services committee. Father asked for nominations for council president. Father Jim moved that this item be tabled to the call of the chair at the next meeting.

OTHER: Father Jim stated that Ash Wednesday will be March 5th with Mass to be said at 7:30 & 8:30am, 5:00 & 7:00pm and distribution of ashes will be at 12:15 pm.

ADJOURNED:  A motion to adjourn by Jim Stiles, seconded by Lauren Bandler at 8:30 P. M.

RESPECTFULLY SUBMIITTED

PATTI SOUKUP

PARISH COUNCIL SECRETARY

Parish Council Minutes 1.28.14

St. Andrew Parish Council Minutes

Minutes

January 28, 2014 7:30pm Rectory basement

Meeting called by

Father Jim Schuerman

Type of meeting

Monthly Parish Council Meeting

Facilitator

Father Jim Schuerman

Note taker

Shari Loback

Timekeeper

Shari Loback

Attendees

PRESENT: Father Jim Schuerman, Patti Wright, Enrique Rodriguez, Tina Janssen, Lauren Bandler, Tom Bertrand, Shari Loback

ABSENT: Patti Soukup, Brooke Heide, Jim Stiles

 

PASTOR’S REPORT, Father Jim Schuerman: Erick Bourgeois is withdrawing from Parish Council and President for personal reasons. Laura Szatkowski (Human Concerns Representative) has also resigned from parish council for personal reasons. We welcome Patti Wright to Parish Council. She will represent Christian Formation.

Discussion: Father Jim will need to appoint replacements. 3 people are currently needed to fulfill parish council spots.

Action items

Person responsible

Deadline

Put openings in Parish Bulletin and on website. Shari Loback 2.4.14
Father Jim needs to appoint any interested people. Father Jim Schuerman 3.18.14
Patti Wright needs to attend Christian Formation Meetings Patti Wright Beg.Next Month

VOICE OF THE PEOPLE (10 MIN): None.

COMMITTEE REPORTS:

v  ADMINISTRATIVE & FINANCE SERVICES, Tina Janssen: Three motions were made and approved by FC. From the bequest: –$20,000 grant to Friends of St. Andrews; –Not to exceed $14,000 for rectory kitchen renovations; –$135,000 to pay down mortgage (all these are subject to Fr. Jim and Fr. Angel’s final decision) Remainder of bequest to be used towards Parish Center. Budget presentations to start in March. Looking to form committee to explore Parish Life Center with members from Parish Council, Parish Finance, and Buildings & Grounds. Lauren Bandler has accepted the position on the Parish Life Center Committee representing Parish Council. Other members as of date Fran Schmidt, Jim Stiles and Neill Flood.

v  HUMAN CONCERNS (Need Rep), Father Jim Schuerman: 20 people using homeless shelter at this time. We need more volunteers. Father Angel has made an appeal to the parish men at Mass.

v  PRAYER & WORSHIP (Need Rep), Father Jim Schuerman: There is 1 Feast before Lent begins, Ash Wednesday March 5: The Presentation of Our Lord on February 2.

v  COMMUNICATIONS, Shari Loback: Shari has been keeping up the St. Andrew online calendar for school and parish. Would like this taken care of by parish and school secretaries to keep it more accurate and get rid of redundant work. Calendars can be printed from the website and separate ones do not need to be kept. Father Jim approved scheduling training with Virginia.

v  CHRISTIAN FORMATION (Patti Wright just appointed): No report.

v  SCHOOL COMMITTEE, Lauren Bandler: Held Open House late January. Approximately 3 new families took a tour. District 3 School Choice program will take place on February 20 at Catholic Central and several SC members, interested parents, and principal will be attending to see if there are benefits to becoming a school choice district. Looking to add a St. Patrick Parish Member to School Committee. Will be restructuring School Committee and sub-committees to improve communication and streamline processes. School computer lab completely functional and serves the largest class with a few computers to spare in case of breakdowns.

v  HISPANIC LEADERS, Enrique Rodriguez: Will be doing retreat in the summer. February 14 will be a party in school cafeteria for adults and children watched and entertained on 3rd floor.

v  BUILDINGS & GROUNDS (Need Rep): No report.

AGENDA ITEMS: OLD BUSINESS

nEXT STEPS IN FORMATION OF PARISH LIFE TEAM

FATHER JIM SCHUERMAN

Discussion

We are in need of a leader to take over the Parish Life Team. We need someone who really understands the goal and agenda of this committee.

Conclusions

Ask Parish Leaders and people involved with the Parish Life survey to make recommendations.

Action items

Person responsible

Deadline

Bring Ideas for Leadership All PC Members 3.18.14

Synod Preparation

Lauren Bandler

Discussion

All meetings have been held along with the Dishing with Disciples groups. 3 High School students needed to participate March 1 at St. Francis de Sales day-long session, can send as many as 8 people. Synod takes place in June Archdiocese-wide.

Conclusions

Contact Shelley Koch for possible H.S. Students

Action items

Person responsible

Deadline

Contact Shelley Koch for possible H.S. Students Lauren Bandler 2.28.14

Observers

Resource persons

Special notes

current parish council members

(please use as email list)

Patti Wright, Christian Formation               patricia.wright@kellyservices.com

Enrique Rodriguez, Hispanic Ministry        rodriguez.enrique40@yahoo.com

Tina Janssen, Finance                                   ztjanssen@gmail.com

Lauren Bandler, School Committee            laurenbandler@yahoo.com

Tom Bertrand, Trustee Treasurer             tpbertrand@hotmail.com

Patti Soukup, Secretary                                waterclerk@ci.delavan.wi.us

Jim Stiles, Trustee Secretary                        jimstiles40@att.net

Shari Loback, Communications                   sloback@americoncrete.com

June 2013 Parish Council Minutes

Parish Council Meeting Minutes for June 18, 2013

 

Present: Fr. Jim Schuerman, Fr. Angel Anaya, Erick Bourgeois, Theresa Watts, Tina Janssen, Enrique Rodriguez, Cevin Moses, Shari Loback, Tom Benigno.       Excused: Patti Soukup, Tom Bertrand, Dan Guadian

Meeting opened with a reading from the Gospel of Matthew and the Our Father. Minutes Approved: May 2013 minutes were approved by e-mail to members

Pastor’s Report:  New Principal for school has been hired.  John Chovanec, who will start the position on July 1, 2013. Also

hired was Brian Wrightson as the School Music teacher and Parish Director of Music.  Father Jim welcomed Father Angel as our Associate Pastor. Father Angel is assuming Administrative duties at St. Andrews. He is now residing at our parish rectory.  Father Jim has moved to the rectory at St. Frances de Sales in Lake Geneva. Voice of the People: None  COMMITTEE REPORTS         Administrative and Finance: Tina Janssen reported that at 11 months into the parish budget, we have a  short fall of $79,000. Total income is below budget by $104,000, approx. 9% from budgeted amounts. Below budget: $52,000 weekly contributions, $24,000 special donations, $17,000 fundraisers, $7,000 buildings and grounds, $4000 Christian Formation. Expense is under budget by $16,000, the committee members expressed thanks to department heads for keeping expenses below their budgets. The 2013- 2014 budget is still being analyzed and should be approved at a special meeting on July 1. Human Concerns: No report  Prayer and Worship: No report      Communication: Shari Loback reported that there will be a float to promote St. Andrews in the 4th of July parade in the City of Delavan. Shari is seeking volunteers to help with the float. The information about the new principal has been posted on the website and Facebook, and a news release will be going into  the newspapers.      Religious Formation: Cevin Moses reported that Religious Formation committee members did not meet in May. Cevin attended the Visioning & Dreaming meeting; discussion on having the prayer tree this school year, Deacon Phil has contacted the Chaplain at the Wal Cty jail to inquire about parishioners writing letters to prisoners to reach out to them with  faith and inspiration, a date will be chosen to celebrate with the parish at the Fall Harvest Pot Luck Dinner, other discussions were the Pallium Lecture featuring Archbishop Dolan, school grocery bag donations to the Food Pantry, Chris Stefanick DVD presentation to Religious Formation High school students, and a farewell reception for outgoing staff. School Committee: Reported was discussion on the principal search, Farewell to Julie Kadrich and revisions to the school budget.                          Hispanic Leaders Committee: Enrique reported that the Mass leaders will meet with Father Angel in July to review roles and seek leaders. The menu at the Spanish Food booth for the parish festival will be enhanced with favorite food items. Buildings and Grounds:  No report

OLD BUSINESS 

Parish Life Team  Cevin Moses reported that after his presentation of Stewardship at the Sunday Masses, he is taking time to work with Barb Vite of the Archdiocese to create a plan for moving forward with the Parish Life Committee. Cevin will work with Father Angel to translate his presentation to Spanish for the 11:30 Mass.  Stewardship Presentation – Barb Vite, Stewardship Director, Archdiocese of Milwaukee presented a seminar at St. Francis de Sales in Lake Geneva.  Attendees from St. Andrews were Father Jim, Cevin Moses, Theresa Watts, Patty Kostechka and Al Seemann.

NEW BUSINESS    

Parish Council Elections: A ballot will be offered at the Masses on June 22-23 for parishioners to vote on the 3 members who have accepted nominations. These members are Lauren Bandler, Brook Heide and Laura Szatkowski.  Their terms will begin on July 1, 2013.  Retiring parish council members are Dan Guadian, David Zampino and Cevin Moses. Archbishop Listecki’s Pastoral Letter: Father Jim presented copies to all parish council members in May. The first step of the Synod timeline is for our parish to hold a reflection session for parish staff and pastoral council members on the Archbishop’s letter. The session is planned for July 7th at 4:00pm.  The Archdiocese of Milwaukee Synod will take place  June 7-8, 2014.*  Parishes and clusters will hold a session based on the Pastoral Letter to give input towards the future of the archdiocese. St. Andrews will need a delegate at the synod session.  Parish Registration – Hispanic Registration forms will be available after 11:30 mass on June 30 to encourage our Spanish community to register as parishioners.   Pallium Lecture: Sept. 5th, 2013. Cardinal Dolan will be the speaker. Joint Parish Council Meeting: St. Andrews and St. Patrick’s council members will meet together at St. Andrews Rectory Patio on Tuesday, July 16, at 6:30pm.

Motion to adjourn the meeting by Erick Bourgeois, seconded by Tom Beningo Respectfully Submitted

Theresa Watts     Trustee Secretary

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