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10.21.14 Parish Council Meeting Minutes

St. Andrew Parish Council Meeting | MINUTES

Meeting date 10/21/2014 Meeting location Rectory Basement

Meeting called to order at: 7:02 by Father Angel

PEOPLE PRESENT: Father Angel, Shari Loback, Cevin Moses, Dan Seuser, Jim Stiles, Lauren Bandler, Patti

Soukup, Patti Wright, Paul Schmelzer, Shelley Koch, Tina Janssen GUESTS: Mark Kemmeter-
Archdiocese; Carol Corbielle- Parishioner

PEOPLE ABSENT: Dan Guadian (excused), Tom Bertrand (excused)

APPROVAL OF LAST MONTH’S MINUTES: Approved by Tina Janssen, second by Cevin Moses

PASTOR’S REPORT: Prayer Tree has been a success Harvest Meal had a good turnout. Thank you to all

who worked to put it together; Suggestions have been made to have more “socials” to bring our

community together; Father Angel completed an organizational chart with the help of Shelley Koch and

Carol Corbielle of St. Andrew’s Admin Systems and all sub committee’s and will be given to all

committees and shown at parish assembly; The survey was presented to the parish council to give a

feedback by the members. It will be done on the weekend of November 1-2 during all the masses. A

team made of some members of the parish council will give the last review before the final version of

the survey. The responses will be used to aid in further growth and improvement of our Parish.

VOICE OF THE PEOPLE: Mark Kemmeter from Archdiocese Presentation & Q&A (30 min):

Clarification was given on the role of Parish Council and future growth of our Parish. The purpose of

Parish Council (i.e. Pastoral Council) is as follows, “To investigate what pertains to Pastoral works,

ponder, and propose practical conclusions (c. 511)”.

COMMITTEE REPORTS

ADMINISTRATIVE SERVICES AND FINANCE (Tina):

October 14, 2014 Present: Fr. Angel, Jim Santy, Neill Flood, Ed Clair, Tom Bertrand, Jim Stiles, Tina

Janssen, Shelley Koch, Shari Loback, Dan Guadian and Teri Krueger Excused: Deb Alder Meeting called

to order at 7:00 pm by Jim Santy A motion was made by Neill Flood to accept the minutes from the

September 9, 2014 Finance Council meeting. Seconded by Jim Stiles. Motion approved. Pastor’s

Report: Fr. Angel reported that he is exploring the possibility of a future partnership with the University

of Dayton to provide faith formation training sessions. Old Business: Committee Reports Teri Krueger

reported the school has enrolled 149 students vs. 140 that were budgeted. English religious education

has 66 students vs. 81 budgeted. Hispanic religious education has 120 students vs. 90 that were

budgeted. An approximate contribution of $10,000 in stock is expected to be donated to the Annual

Fund which will also mean an additional $10,000 in matching funds with this donation. Repairs to

Preschool Area Shelly Koch reported that several bids have been obtained to repair the roof above the

preschool area of the school. Additional masonry bids are being obtained as part of the wall will need

some repair before the roof can be addressed. Facilities/Campus Needs Committee Report Neill Flood

reported that the committee is to meet next week to hopefully finalize the list of campus needs. There

are a number of major projects that will need to be addressed and prioritized once the list is complete.

Parish Center Committee Report Jim Stiles stated that the committee has asked Russ DiPietro to give the

committee three alternative plans for a Parish Center space that would hold approximately 120 people.

Church A/C Request Follow-up Teri Krueger distributed an assessment of the church A/C unit from Earl

Vorpagel. He agrees that the A/C unit will need to be replaced in the near future as the refrigerant used

in the current system is being eliminated from use. It is still functioning at the present time and certain

testing during spring maintenance could give some additional indication of the time frame left on the

unit. Landscaping Follow-up/Eagle Scout Project The Eagle Scout landscaping project is complete.

$2,665 of donations were received while $2,205.50 was spent. Fr. Angel and Andrew Leitzke will discuss

the use of the remaining funds. Robert Brown Bequest Ed Clair proposed a $250 thank you gift to the

Davidson Family who were the caretakers of the Robert Brown property from the time of his death until

the sale of the property. Jim Santy made a motion to accept this proposal. Neill Flood seconded the

motion. Motion was unanimously passed. New Business: New Finance Council Appointment Parish

Council is in the process of looking for another person to appoint to the Finance Council to replace Dan

Casey. September Financials Financials were distributed by Teri Krueger. Jim Santy noted weekly

collections were close to the expected 25% of the annual budgeted amount. Finance Council Manual

Shelly Koch stated she will begin to assemble a Finance Council manual that would describe the role of

the Finance Council as well as include a financial procedure section to be used as a handbook for

employees and volunteers. Meeting adjourned at 7:55 pm. Next Meeting: November 11, 2014

CHRISTIAN FORMATION (Patti S):

No Report

HUMAN CONCERNS (Patti W):

Homeless Shelter is Open and underway for the season; St. Andrews will sponsor the shelter in Mid-
December and again in February; They are looking for meal donations as well as food donations for

breakfast and lunch; Men to stay overnight are needed during the St. Andrew sponsored weeks; Human

Concerns would like to branch out to more community needs (i.e. pro-life movement, coats for kids;

thanksgiving meals for those in need) but needs volunteers to spear-head these initiatives.

PRAYER AND WORSHIP (Paul S):

No Report

SCHOOL COMMITTEE (Lauren B):

October 1, 2014 Members Present: Katie Duckworth, Hollie Lefel, Anne Foster, Dave Malisow, Ed

Clair, Lauren Bandler, John Chovanec, Deb Amici. Topics/Issues/Projects Discussed. Old Business:

Minutes Approved Public Comment: Bridget Vaughn – Fundraising Idea. St. Patrick’s Day Festival at the

School. Irish Music, Food and Beer tickets to raise money for school. Pastor’s Report: No Report.

Principal’s Report: Accreditation Visit (10/15-16). 2014-15 Goals (WRISA Long Rang Goals, Archdiocese

School Improvement Plan).Student Count = 148 (140 budgeted). “Soles” walk for Catholic Education

October 25th, 56 participants Decisions Made Alumni List/Activities – On Going School Fundraising

Envelopes at other parishes Bilingual Communication – Come up with a long range plan Subcommittee

Chair names posted on Website Parish Council – Paid position for finance/accounting being considered

Creation of a School committee newsletter Follow-Up Work – Person(s) Responsible 5 minutes to report

on activities of these committees. Who are the other members on these committees? ALL. Can the

various committee members’ names be posted on website? Next Meeting: (Date/Major Agenda Items)

November 5, 2013

HISPANIC LEADERS COMMITTEE (Dan G):

No Report

COMMUNICATIONS (Shari L):

Will be asking PC to make a motion to change website hosting from Dynamic Internet Solutions to

eCatholic. It will be a savings of $180 a year that we can put towards Flocknote (which is also affiliated

with eCatholic and easily integrated). It is very intuitive and easy to design for almost everybody adding

things to our website and has everything we use right now on our website. Once it is approved I will

move everything over. Will also be asking PC to move to adopt Flocknote as our new communications

initiative. Once approved I will get lists made and send out information to everyone. Questions were

asked about voice phone calls. They are read by a recorded voice but it is a difference of about $700 a

year to use another service and I don’t think it is worth that much more to get Father’s voice on the

phone calls. More on Flocknote: Quickly gather & organize your member contact info Got an existing

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PARISH LIFE (Cevin):

DATE OF MEETING: 10/7/2014 NAME OF LIASON: Cevin Moses Members Present: Cevin Moses,

Hesperus Spooner, Karen Seemann, Gretchen Wolfer 1. Topics/Issues/Projects Discussed: Movie Night,

Dinners for Eight 2. Decisions Made: Set dates for Dinners for Eight 11/8/14 and Movie Night 11/15/14

3. Follow-Up Work – Person(s) Responsible: Gretchen – Dinners for Eight organizing, Cevin – Movie title

selection and advertising. 4. Next Meeting: (Date/Major Agenda Items): 11/4/14

BUILDINGS AND GROUNDS (Dan S):

DATE OF MEETING: September 17, 2014 Members Present: Dan Seuser, Sean Mckean, Dave Malisow,

Shelley Koch, Terri Krueger, Tim O’neill 1. Topics/Issues/Projects Discussed. Washing Windows As of

September 17 the school was not done Gym Floor-Redone for free in June Nursery School Roof- Langer

Roof inspections Phone system/Internet Provider 2. Decisions Made 3. Follow-Up Work – Person(s)

Responsible Called Steve Fettig regarding internet service for all buildings- He said it was possible to get

wireless for all buildings. He was going out of town and should be getting back to me soon. 4. Next

Meeting: (Date/Major Agenda Items) October 15, 2014

UNFINISHED BUSINESS

● Gathering space report: DiPietro Assoc. will be providing 3 new designs for Gathering Space.

Potential locations are:

 Converting the school garage

 Adding a building in the parking lot between the church and rectory

 Making the school handicap accessible for use of the school cafeteria

● Revise Mission Statement of Parish Progress: Fr. Angel will be proposing 3 different potential

mission statements during the Parish Assembly on November 8th. All committee members who

attend the meeting will have the opportunity to vote on the statement that best aligns with St.

Andrew’s focus.

● Bylaws Progress: Bylaws may need to be adjusted to accommodate another Finance

Representative from Parish Council (see bullet below)

● Appoint Finance Council Member: More at-large members needed

Per the new Norms set by the Archdiocese, Finance Committee should have 5-7 members, 2 of

which need to be a Parish Council Member.

Options to accommodate this requirement are:

 Adjust the Bylaws to add another Parish Council member who would serve as a Finance

Liaison (in conjunction with Tina J.)

 Ask a current Finance Member to also serve on Parish Council

● Flocknote

 Information on Flocknote is provided in the above Communications Committee report.

 Decision was made to move the St. A’s website to eCatholic

 Decision was made to go ahead with Flocknote for the year to improve communications

NEW BUSINESS

● Service Directory Update: Patti Soukup will be spearheading updating our Parish Service

Directory.

● Parish Assembly: November 8 1st Draft-

 Each Committee will discuss what they do for our Parish and what they need to be

successful.

 Presentation on the Synod will be given

MEETING ADJOURNED: 9:08 by Shari Loback, 2nd by Jim Stiles

RESPECTFULLY SUBMITTED: Patti Wright

DATE OF NEXT MEETING: 11/18/2014

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Parish Council Minutes 9.16.2014

St. Andrew Parish Council Meeting | MINUTE

Meeting date | time 9/16/2014 Meeting location Rectory Basement
Meeting called to order at: 7:01PM by Shari Loback
PEOPLE PRESENT: Tina Janssen, Patti Soukup, Paul Schmelzer, Lauren Bandler, Enrique Rodriguez, Shari Loback, Cevin Moses, Dan Seuser, Father Angel, Dan Guadian, Shelley Koch
PEOPLE ABSENT: Patti Wright
APPROVAL OF LAST MONTH’S MINUTES: August Minutes moved to approve by Paul Schmelzer, 2nd by Lauren Bandler

PASTOR’S REPORT: Enrique has asked to be excused from Parish Council due to an opportunity he has been presented with recently. Enrique accepted a position to help with Catholic Charities to be able to serve as liaison from this community to the county The council thanks Enrique for his years of service to the parish in this role. Father has appointed Dan Guadian as Hispanic Ministry liason in place of Enrique and is here tonight. Father commented that the Hispanic Festival went well although not all the numbers are in yet.

VOICE OF THE PEOPLE: (1) e-mail read from Chuck & Mary Lenz about making better accessibility in the church for handicapped. Responded by letting them know the parish life center in planning stages will definitely be accommodating to those in need of those facilities. (2) Parishioner expressed concern about lack of kneeling during consecration during anglo Masses (not an issue during Spanish Mass); as this issue has been brought up before, we’ve decided to discuss it further with parishioners at the Parish Assembly on October 18.

COMMITTEE REPORTS:
ADMINISTRATIVE SERVICES AND FINANCE (Tina): St. Andrew Parish Finance Council Meeting Minutes September 9, 2014 Present: Fr. Angel, Jim Santy, Deb Alder, Neill Flood, Ed Clair, Tom Bertrand, Jim Stiles, Tina Janssen, Shelley Koch and Teri Krueger Meeting called to order at 7:05pm by Jim Santy Pastor’s Report: Fr. Angel reported that he has been working with the Hispanic community to help organize and promote the Mexican Fiesta taking place September 13, 2014 Old Business: Committee Reports • Teri Krueger reported that in addition to the Friends of St. Andrew’s, envelopes have been placed in the pews for tuition assistance. Approximately $4,000 has been raised so far from these envelopes. • Teri Krueger stated a window will be added to the meeting room in the parish rectory at a cost of $265. • Teri Krueger reported the school kitchen water heater broke and was replaced at a cost of $5,372. Discussion took place regarding who will be overseeing the building/grounds needs that arise on a daily basis. Shelly Koch will be taking this on as part of her duties. Facilities/Campus Needs Committee Report • Neill Flood distributed a summary of the campus facility needs which is almost complete. Committee members will then begin to prioritize the list to determine which projects should be completed first. Parish Center Committee Report • Jim Stiles stated the committee has not met in the last month Disposition of Brown Property Proceeds • Ed Clair reported the Robert Brown property was sold in late August and the proceeds of $57,226.60 have been deposited in parish checking. Mary Kilkenny generously waived her portion of the broker’s fee on the sale for which a thank you from the parish will be given. • Ed Clair stated the neighbors that were taking care of lawn care/snow removal on the property sent an invoice stating “no charge”. It was determined some type of payment/gift should be given to them. Endowment CD Disposition • Teri Krueger reported an endowment CD in the amount of $51,899.22 from the Robert Brown estate matured and is currently in a money market account. • Jim Santy motioned that $50,000 from the proceeds of the property disposition should be kept in the money market account with the remaining $7,226.60 and $51,899.22 from the endowment CD should be transferred to Catholic Community Foundation (CCF) for investment. Deb Alder seconded the motion. Motion passed with a unanimous vote. Church A/C Request Follow-up • Teri Krueger reported that we still have not seen a report from Vorpagel regarding the A/C unit testing that was done. Landscaping Follow-up/Eagle Scout Project • Fr. Angel reported the Eagle Scout project to update the landscaping at the side entrance of the church has been completed. • Teri Krueger reported they received $2,605 in donations for the project. No expenses have been submitted yet. New Business: Casey Resignation • Jim Santy reported a letter has been sent by Dan Casey stating he would like to resign from the Finance Council. Jim Santy motioned to regretfully accept his resignation. Neill Flood seconded the motion. Vote taken and motion carried. Third Floor Ceiling Leaks/Window Replacement • Deb Alder reported the urgent need to fix the ceiling and windows in the upstairs preschool rooms. The roof is still leaking profusely. The windows are the originals with some that don’t open, a few are that are cracked and a couple that have rotted sashes creating broken screens. There is also a need for ceiling fans as the state won’t allow window fans at preschooler’s level. It was determined a new roof will likely be needed and Shelley Koch will begin calling for contractor quotes. August Financials • Financials were distributed by Teri Krueger. She stated an independent audit will be scheduled soon. • Jim Santy noted his concern that collections weren’t higher over the summer months given the influx in summer residents. Meeting adjourned at 8:10pm. Next Meeting: October 14, 2014
CHRISTIAN FORMATION (Patti S): No report
HUMAN CONCERNS (Patti W): No report – need to find out date/times of meetings
PRAYER AND WORSHIP (Paul S): Prayer & Worship Parish Council Report 9/15/2014 Plans for the Mass of Remembrance on November 5th are nearing completion. Alter cloth needs were discussed. We may need new purple and red cloths. The new sprinkler arrived. Father Angel reported that we will be testing new state-of-the-art speakers for the church. The current speakers are old, mismatched and responsible for the poor sound quality in many parts of the church. Father is planning a training session for the mass servers on October 11th from 10:00 to noon. Lunch will be served by the Prayer & Worship Committee. Father has been testing several types of changes to the sound system to improve sound quality during Mass. We will be testing out 2 large speakers for free from a Milwaukee sound company to see if it helps the situation.
SCHOOL COMMITTEE (Lauren B): Old Business: Minutes from 8.7.2014 to be revised. Remember Box Tops for Education and Pull Tabs collected and used towards items St. Andrew’s needs. Enrollment is up by 11 students. Envelopes for Support the Children at church. What about placing envelopes at St. Ben’s & St. Pat’s? Teacher’s Report: Deb Amici-Welcome Back Day, In Service Days at Catholic Central very beneficial, much accomplished, outstanding guest speaker on topic of Communicating Effectively. Week was topped off with a Cook-Out at John & Lynne Chovanec’s home. Welcome to new teacher Sandi Goebel who will be teaching Science to 5th, 6th, 7th & 8th grades and Language Arts to 7th grade. Ms. Karsten will be teaching math. Acquired new History, Math & Geography Books. School Year off to a Great Start! Finance Committee: No Report. Home & School Committee: Welcome Back Cook Out-Pot Luck 6:00PM 9.11.14. Athletics: No Report. Technology Committee: No Report. Buildings & Grounds: Walk Through of Church & School to determine priorities of repairs. Lines will be restriped in parking lot. New Business: Lauren: Marketing press releases in local papers about events accomplishments at St. Andrews. Assignment Of Subcommittee roles and responsibilities. School Committee Members responsible for reporting on the following committees: Finance Committee-Katie Duckworth Home & School-Hollie Lefel Athletics-Anne Foster Buildings & Grounds-Dave Malisow Technology Committee-Ed Clair Fundraising (Annual Fund)-Mike Heindselman Parish Council-Lauren Bandler Marketing-Strategic Development-Lauren Bandler-John Chovanec 5 minutes to report on activities of these committees. Who are the other members on these committees? Can the various committee members’ names be posted on website? Meeting Adjourned: 8:08PM. School committee will be working on marketing and branding St. Andrew Parish School.
HISPANIC LEADERS COMMITTEE (Dan G): No report
COMMUNICATIONS (Shari L): Issues listed in new business
PARISH LIFE (Cevin): Feedback from Parish Picnic. Monthly Movie Nights to start in October. Dinners for Eight to start in November. Planning on showing “Heaven Is For Real”. Pending any objections, we’d like to do it on Oct 11 at 6:30 (after 5:00 Mass). We will make pizza from Genoa Pizza available for purchase, along with drinks. We will purchase a 3-month trial license from CVLI for $100 and work out plans for the next three months. An annual license is $310 based on our average weekly Mass attendance. We hope to cover some of the cost of the license through food sales and avoid charging admission. Cevin – Purchase license. Verify movie title is covered under CVLI license. Reserve cafeteria for Oct 11th. Coordinate for audio/video equipment. Draft survey for handing out that night by the next meeting.
BUILDINGS AND GROUNDS (Dan S): DATE OF MEETING: August 20, 2014 Members Present: Dan Seuser, Sean Mckean, Dave Malisow, Shelley Koch, Terri Kreuger Topics/Issues/Projects Discussed. Washing Windows Striping parking lot Air conditioning regarding 3rd floor, church and school Temperature problems in the rooms (too hot, too cold) Window for
meeting room door in the Rectory 1. Decisions Made Striping of parking lot $850, budget had $550 2. Follow-Up Work – Person(s) Responsible

UNFINISHED BUSINESS: LETTER TO PARISH & SURVEY: Shari penned a letter to the parish introducing herself as the new chair for Parish Council and addressed the Masses. A short survey regarding the gathering space will be formed by Father Angel, Shari Loback, Jim Stiles, and Carol Corbille, who has volunteered to help. GATHERING SPACE REPORT: Need Hispanic representation. Dan Guadian has been appointed by Father Angel. BY-LAWS PROGRESS: Shelley has retyped the old By-Laws and will be reviewed and revised by Dan Seuser and Paul Schmelzer before next meeting. REVISION OF MISSION STATEMENT OF PARISH: Ad-hoc committee is Shari Loback, Cevin Moses, Father Angel, and Connie Kilkenny. The goal is to make it shorter and possible for all parish members to repeat easily. Brainstorming and ideas will be presented at Parish Assembly. PHONE SYSTEM UPGRADE: There are many intricacies to the phone systems in all the building and how they relate to one another. Details that need to be sorted out and considered before deciding on a new system will be pursued by Shelley Koch by getting details from all parties involved. PARISH COUNCIL MEMBER SUMMARY & PICTURES: Almost everyone has submitted their bio and pictures. Summaries will be made available online and to parishioners in church.

NEW BUSINESS: PURPOSE OF PARISH COUNCIL: Shari handed out parish council handbooks to every member. Next meeting we will have a presentation from Mark Kemmeter, director for Office of Planning & Councils at the Archdiocese of Milwaukee, at our October Parish Council meeting. Members were asked to read through the material and come with questions. PARISH COMMUNICATIONS: Looking into improved communication possibilities, namely, Flocknote or OneCallNow. Major differences are that OneCallNow provides phone calls in their pricing with Father’s recorded message whereas FlockNote says the phone calls are an additional charge (11 cents per call) and it is read by probably a computer generated voice. Both offer texting subscriptions and email services that could streamline communications between staff, committees, and parishioners. We will test Flocknote since it is much cheaper and have a report back on how it is working with the first free month at next month’s meeting. Father Angel also asked the council to consider the possibility of a suggestion box PARISH ASSEMBLY: Has been rescheduled for October 18 from 9-12, with a luncheon from 12-1. Dreaming & Visioning will be planning the morning. FOCUS ON MORE COMMUNITY OUTREACH: We would like to create more outreach in the Delavan community but first have to fill the positions in the outreach we have. Where need is most prevalent is the homeless shelter during the winter months. The council has decided to ask Greg Kostechka to address the parish during Masses to tell them what it entails, as people may be reserved to volunteer since they don’t know what to expect. APPOINTMENT OF FINANCE COUNCIL MEMBER: Council will appoint a finance council member next month’s meeting once possible candidates can be approached about the opportunity. Possible candidates mentioned were Cathy Gengler, Laura Patterson, Darlene Sturtevant, Debra Cross, or any other interested parishioner with a finance background. ONE MORE PARISH COUNCIL MEMBER? Shari question whether the council should look for an additional council member so the council secretary did not also have the duty of going to meetings as a liaison. 9 council members are now the elected norm and the council agreed to keep it as is.
MEETING ADJOURNED: 8:55PM by Jim Stiles, 2nd by Tina Janssen
RESPECTFULLY SUBMITTED: Shari Loback

Dear St. Andrew Parishioners

August 19, 2014

Dear St. Andrew Parishioners,8cf1c4b8791f32fa8772d166387a33d4

My name is Shari Loback and in June I was elected the new chair of Parish Council. I just wanted to take a moment to briefly introduce myself and the vision I have for our parish moving forward.

I will be married to my husband James for 15 years this coming October. We have four children: Luke (11), Cole (9), Faith (7) and Nate (6). I have been a full-time mommy since my son Luke was born as well as helping my husband run his contracting business. I’m a cradle Catholic, but after watching the Journey Home on EWTN, I would call myself a re-vert since like many people, I didn’t appreciate the importance of my faith until after my children were born. I wasn’t sure at that point whether I wanted to still be Catholic or something else, but after months of studying, researching, and praying, I realized there was no place I would rather be than the church Jesus Himself founded, with His Real True Presence in the Eucharist at every Mass.

So my vision for the future of our parish is simple. Jesus is here with us. We need to be excited about that. Then we need to go out, collectively as a parish, and do what He asked of us among our neighbors, near and far.

We have a wonderful parish and school, made up of hard working volunteers and staff that give their energy, resources, and time to make good things happen here. We also have been blessed with a warm, loving Priest who will help direct us along the way. Our Parish Life committee is off the ground, helping us connect as a parish (thank you for a great picnic this past Sunday). Now is the time to move our parish community into that next chapter, where our neighbors know this the place where you come for acceptance, love, support, and most importantly, Him.

There are a few things in the short-term to look for while we move forward:  1) We’ve added a spot for parish council information on the back bulletin board by the side door, where we will post meeting agenda and minutes each month, as well as any other pertinent information regarding parish council (this information can also be found on our website). 2) Please feel free to attend any parish council meeting in the rectory basement at 7:00 every 3rd Tuesday of the month. We always have a “voice of the people” open slot for parishioners. 3) I will be sending out pictures and short bios of the people currently on parish council and their respective assignments so when you see them in church, you will know who they are! 4) We will be doing a few short surveys here and there to get feedback from you on certain things we may be working on. Your involvement in this will be greatly appreciated. 5) I will also keep you updated periodically with letters such as this on our progress since I know meeting minutes are a little dry to read. 6) Lastly, if you would like to contact me with suggestions or concerns, please do so. I’m best at email, since I can return a message when the kids are sleeping! But you can also call me if need be. My information is listed below.

Thank you and God bless you and our parish,

Shari Loback

sloback@americoncrete.com

262-374-0705

Parish Council Minutes 8.19.2014

 

ST. ANDREW PARISH COUNCIL MEETING

August 19, 2014

 

CALL TO ORDER:  Fr. Angel called the meeting to order at 7:35 P.M.

PRESENT: Fr. Angel, Shari Loback, Patti Soukup, Lauren Bandler, Patti Wright, Cevin Moses, Enrique Rodriguez, Dan Seuser, Paul Schmelzer, John Chovanec

ABSENT: Jim Stiles, Tom Bertrand, Tina Janssen

APPROVAL OF MINUTES: June, 2014 Parish Council minutes approved.

PASTORS REPORT:

  • DePietro Design Assoc. met with the Gathering Space Committee to discuss options/ideas.
  • Fr. Angel has hired Shelley Koch for the part-time Admin Assistant position.
  • Cindy Morales has been hired as Director of Religious Education and Administrative Assistant part-time at the school.
  • Fr. Angel’s brother has volunteered to act as the Bilingual Administrator for our Parish.
  • Fr. Angel is working closely with a company to have a statue of Saint Andrew made for placement on the altar.
  • Cemetery funding is low.   Ideas welcome on how to increase funding. (Sell lane names, one suggestion)
  • John Chovanec and Fr. Angel have been working together to create the “Let the Children Come to me” Fund, which is a tuition assistance program for parish families.   Donations will be accepted during church.

 

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE– Tina Janssen:

  • Neill Flood provided a list of needs from the outside of the parish buildings.  The committee will be meeting to review needs on the inside of the buildings.  Re-striping the parking lot is the top priority and to be done shortly.  Replacing of the lot to come most likely in the next spring/summer when school is not in session.
  • Bequest of $700,000.00 (Parish) & $875,000.00 (School) has been sent to the Catholic Community Foundation for investing in our Endowment Fund.  A motion was passed that $500,000 of the school portion be maintained in the endowment fund (just as $500,000 is to be maintained in the parish endowment fund).  The income from the fund could be used to supplement future school needs.
  • Accepted offer on Robert Brown Property of $62,000 to close on August 29, 2014
  • 2014-15 Budget was approved on 7/19/14 and sent to the Archdiocese on 8/15/14.

Finance committee meetings will be changing to the 2nd Tuesday of the month beginning on September 9th.

HUMAN CONCERNS– Patti Soukup

  • Men’s Homeless Shelter is preparing for opening and in need of volunteers.

PRAYER AND WORSHIP– Paul Schmelzer

  • Liturgy for the Mass of Remembrance is scheduled for November 5th
  • Discussed inventory of liturgical supplies and there are concerns for setup of the 7:30 and 9:30 Masses.

COMMUNICATIONS– Shari Loback:

  • Shari Loback is investigating the various Robo Calling services to deliver a weekly/monthly message from Fr. Angel to parishioners.
  • ½ of the Bulletin Board in the back of Church will now be used for Parish Communications.   This will include Parish Council minutes.

 

DREAMING AND VISIONING– Patti Wright:

  • St. Andrew’s will host a Mission during Lent in 2015.  Father Ed Shea has been invited to perform the Masses.
  • The Hispanic Community has offered to host the Harvest Pot Luck this year.   The dinner is scheduled for October 19, 2014.  A full Mexican Meal will be provided but those attending will be asked to bring a beverage or dessert.
  • Women in Christ Conference is scheduled for November 1st in Milwaukee.   Theresa Watts is working on advertising for this event.
  • An Assembly of the Councils/Ministries is scheduled for October 25th at 9:00 a.m. in the school cafeteria.   The purpose of this meeting is to gather all people involved with either a committee or a ministry to talk about our individual committee/ministry goals and how we can work together to share a common goal for our Parish.
  • Dishing with the Disciples planning is underway.  October will either be Ask the Priest (Fr. Angel) or a Palium Lecture.  November will have a guest speaker from Columbia St. Mary’s in Milwaukee.  The speaker is a physician recommended by the Archdiocese who will discuss “Death and Dying” and the Catholic Church’s view on each topic.

 

SCHOOL COMMITTEE– Lauren Bandler:

  • The committee has met for the first time to kick off 2014-15 school year and discussed their goals for the year.   The goals decided upon are: Promote the school better; rate our school by benchmarking against other schools in the area; explore uniforms for students.
  • School committee meets at 6:30 p.m. on the first Wednesday of the month.

 

HISPANIC LEADERS COMMITTEE– Enrique Rodriguez:

  • Fiesta Festival is scheduled on Saturday, September 13th.  They are hopeful that the entire Parish Community attends.

 

BUILDINGS AND GROUNDS– Dan Seuser:

  • Buildings & Grounds has not met over the summer.

 

PARISH LIFE– Cevin Moses:

  • Portrait Sessions are complete however, the office is still gathering submitted photos from those that did not attend a portrait session.
  • A parish picnic was a huge success.
  • Dinners for 8 will begin in November.   Gretchen Wolfer and Giovanna Moses are heading up the organization of the program.
  • The committee is looking at starting a “Movie Night” once a month in the cafeteria following Saturday night Mass.  They would possibly offer dinner (i.e. pizza, hot dogs) along with the movie.
  • Parish Life will be meeting on the 1st Tuesday of every month at 5:30 in the rectory.   They are looking for new members.

 

OLD BUSINESS:

LIAISON ASSIGNMENTS

  • Patti Wright has been moved to Secretary of Parish Council and liaison for Human Concerns.
  • Patti Soukup will be liaison for Dreaming and Visioning/ Christian Formation

GATHERING SPACE PROJECT– Lauren Bandler:

  • Committee is still discussing the goals of the space and evaluating options.

BY-LAWS– Fr. Angel:

  • Shelley Koch will work with Paul Schmelzer and Dan Seuser to review the by-laws and identify any needed updates.

 

NEW BUSINESS:

  • Revise Mission Statement of Parish:   Fr. Angel, Cevin Moses and Shari are working to revise the St. Andrews Mission Statement. Other parishioners will be consulted upon request. Options will be presented on October 25th during the Assembly of the Councils/Ministries.
  • Strategic Planning & Audit: Tabled until next meeting due to time restraint.
  • Focus on More Community Outreach: Tabled until next meeting due to time restraint.
  • Letter to Parish & Survey:  Fr. Angel and Shari Loback are developing a letter to the parish community and a survey through Survey Monkey to evaluate the needs of our parish.
  • Phone system upgrade:  There is a need to upgrade the phone system for the parish and school to ensure calls are answered and can be easily transferred between buildings.
  • Workshop at Notre Dame:  John Chovanec reported that he, Sean Donagan and Fr. Angel recently attended a workshop at Notre Dame where they learned how to make our school more visible and gained ideas on becoming more welcoming to both English and Hispanic communities.

ADJOURNED:  A motion to adjourn by Lauren Bandler, seconded by Paul Schmelzer at 9:00 P.M.

 

RESPECTFULLY SUBMITTED

Patti Wright

Parish Council Minutes 6.17.2014

ST. ANDREW PARISH COUNCIL MEETING

June 17, 2014

 

CALL TO ORDER:  Fr. Angel called the meeting to order at 7:35 P.M.

PRESENT: Fr. Jim, Fr. Angel, Tina Janssen, Lauren Bandler, Shari Loback, Patti Wright, Cevin Moses, Jim Stiles, Enrique Rodriguez, Dan Seuser, Paul Schmelzer.

ABSENT: Patti Soukup,Tom Bertrand

APPROVAL OF MINUTES: May, 2014 Parish Council minutes approved.

PASTORS REPORT:

  • DePietro Design Assoc. met with the Gathering Space Committee to discuss options/ideas.
  • Fr. Angel is in need of a part time Admin Assistant to help with Database Administration and general Admin Duties.
  • Fr. Angel is now the full time Pastor at St. Andrews and Fr. Jim is now full time at St. Francis.

 

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE– Tina Janssen:

  • Balanced budget for 2014-15 has been approved by Finance and submitted to Parish Council.   Approval by Parish Council is expected to occur by June 20, 2014.
  • Approvals of Robert Brown funeral and admin expenses have been approved.
  • A campus planning initiative is underway with Sean McKean, Neill Flood, and Dan Seuser to determine all capital improvement needs and the priority in which they should be done.
  • Review of Finance Council Guidelines going into place as of July 1st.  The terms of all members have been realigned and are now staggered so that the max of service is no more than 4 years.

 

HUMAN CONCERNS

  • Fr. Jim reported the homeless shelter is now closed for the summer months.

PRAYER AND WORSHIP

  • Paul Schmelzer has been appointed as liaison to Prayer and Worship.   He will attend July’s Prayer & Worship Meeting and provide report at next Parish Council Meeting.

COMMUNICATIONS– Shari Loback:

  • Looking at expanding the Web Page and have it become more interactive.   Possibly stream Mass or replay the Masses on a weekly basis?
  • Shari also reported that although we already have a blog, we need to utilize it more.  Possibly have “guest-bloggers”.

 

DREAMING AND VISIONING– Patti Wright:

  • The committee is looking at starting a “Movie Night” once a month in the cafeteria.  They would possibly offer dinner (i.e. pizza, hot dogs) along with the movie.
  • Pre-planning for St. Andrew’s to host a Mission in the spring of 2015 is underway.  Themes are still being discussed.
  • The Hispanic Community has offered to host the Harvest Pot Luck this year.   The dinner is scheduled for October 19, 2014.  A full Mexican Meal will be provided but those attending will be asked to bring a beverage or dessert.
  • PBJ Lenten Project was a success. Our Food Pantry received over 200 jars of Peanut Butter and 200 of Jelly.  Many thanks to those that donated.

 

SCHOOL COMMITTEE– Lauren Bandler:

  • Lauren Bandler has been voted new Chairperson for School Committee, replacing Jesse Wright.
  • Four new members have been appointed:  Ed Clair, Hollie Lefel, Katie Duckworth, Sheila Ventiecher.
  • School Committee thanks:  Jess Wright, Jeff Scherer, Cathy Gengler and Shari Loback for their service.
  • The school has recently received a new computer server donated by Steve Fettig.
  • The dress code is being revised for next school year.
  • School is looking for an Athletic Director.   An idea is to have 2 volunteers split the duties.
  • The school would like to focus on 3 services projects for the 2014-15 year.   Ideas are still being discussed.
  • A replacement for Lisa Quartucci has been hired.
  • Tour ‘D Tec was a success, thanks to Susan O’Grady for heading this important fundraiser.

 

HISPANIC LEADERS COMMITTEE– Enrique Rodriguez:

  • Taco Stand at Parish Festival will contain Chimichangas on Friday evening.
  • Sunday English classes have seized for summer. However, they will continue on Mondays and Thursdays through the summer.

 

BUILDINGS AND GROUNDS

  • Fr. Jim reported that one of the boilers in the church is in need of repair.
  • Dan Seuser has been appointed as liaison to Buildings & Grounds.   He will attend July’s Meeting and provide report at next Parish Council Meeting.

 

PARISH LIFE– Cevin Moses:

  • Portrait Sessions were a huge success, 2 more dates have now been added.   Lifetouch will be here again on June 27 and 28.
  • A parish picnic is being planned for August 17, 2014 at Veteran’s Park.
  • Dinners for 8 will begin in November.   Gretchen Wolfer and Giovanna Moses are heading up the organization of the program.
  • Parish Life will be meeting on the 1st Tuesday of every month at 5:30 in the rectory.   They are looking for new members.

 

OLD BUSINESS:

Voting on new chair person.

  • By unanimous vote, Shari Loback has been voted as new Parish Council chair person.

Liaison assignments

  • Dan Seuser has been appointed to Buildings and Grounds; Paul Schmelzer has appointed to Prayer and Worship; Patti Wright has been moved to Secretary of Parish Council.
  • The following committees need Parish Council representation:

o   Dreaming and Visioning/ RCIA

o   Human Concerns

Gathering space project– Lauren Bandler and Jim Stiles:

  • Committee has met and are discussing options.

By-laws– Fr. Angel

  • Committee is being formed to discuss submitting by-laws to archdiocese.

Gardening project (By Andrew Leitzke)

  • Andrew provided update of his Eagle Scout Project.

o   Provided design and repair options

o   Andrew will speak to Lynn Treutal

SYNOD– Lauren Bandler

  • Synod was attended by Lauren Bandler, Fr. Jim and Deacon Phil.
  • Over 500 delegates were in attendance.
  • All delegates were asked to provide feedback on where there is room for growth within the church.  This information was submitted to the Archdiocese.

 

NEW BUSINESS:

  • Father will perform a review of parish employees’ job description and performance evaluation in fall.
  • Joined parish councils (Elkhorn):

i.      Annual picnic scheduled on July 16th, 2014 in Elkhorn

  • Cemetery funding:

i.      Funding is low.   Ideas welcome on how to increase funding

  • Administrative Assistant (process of selection and possible candidates):

i.      PT Admin Assistant needed

  • Survey Monkey:

i.      Survey to be sent out to Parish Community in the Fall

 

ADJOURNED:  A motion to adjourn by Tina Janssen, seconded by Paul Schmelzer at 9:35 P.M.

 

RESPECTFULLY SUBMITTED

Patti Wright

Parish Council Meeting 3.18.14

                                     ST. ANDREW PARISH COUNCIL MEETING

 

TUESDAY MARCH 18, 2014

 

CALL TO ORDER: Fr. Jim called the meeting to order at 7:33 P.M.

PRESENT: Fr. Jim, Shari Loback, Tina Jansen, Enrique Rodriguez, Patti Soukup, Tom Bertrand, Patty Wright, Jim Stiles, Kevin Moses, and Fr. Angel.

ALSO PRESENT: Andrew Leitzke (Eagle Scout), and Principal John Chovanec

ABSENT: Lauren Bandler

APPROVAL OF MINUTES: The minutes from the February Parish Council meeting approved by Tom Bertrand and seconded by Jim Stiles.

PASTORS REPORT: Fr. Jim stated that Holy Week will soon be here and schedules will be busy.

VOICE OF THE PEOPLE: Parish member Andrew Leitzke (Eagle Scout) asked permission of the council to do some landscaping around the Church ramp as a project for scouting.

Tom Bertrand moved, seconded by Patti Soukup and unanimously approved to allow Andrew to do the landscaping.

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE:  Tina reported that the Parish budget work has begun and that the school has been putting numbers together for their budget.

Principle Jon Chovanec reported that the parish school will be losing 7 students for the 2014-2015 school year and that insurance premiums had increased therefore he is requesting some funding from the parish to meet the needs of the parish school.

HUMAN CONCERNS: Patti S. reported that the meeting for March had been canceled.

PRAYER AND WORSHIP: Nothing to report

COMMUNICATIONS: Shari noted that web site had been down all day and nothing of substance to report.

Christian Formation: Patti W. noted that there is some concern regarding lack of servers for mass. She added the deaf ministries will have 2 interpreters present for confirmation. The Hispanic confirmation was 2 weeks ago. The group is looking into participating next year at Camp Edwards for leaders. It was discussed of trading off every other year for the Harvest Dinner and Parish Pot Luck. The men of Christ retreat went very well, it was noted that a possible Lenten project of writing letters to prisoners be considered. She noted that Dreaming & Visioning committee talked about making Baptizing Packages , this was also talked about at Home & Scholl committee meeting.

SCHOOL COMMITTEE: Shari reported that an electronic family newsletter will go out on Fridays. The town Hall meeting will be tomorrow night Wednesday March 17th, with a presentation by Eric Zatkowski in the “dangers of the internet”. There will be a Latino enrollment initiative workshop to be held in July and the Arch Diocese Chose St Andrews as a representative.

HISPANIC LEADERS COMMITTEE: Enrique reported that there are several events taking place, 2nd weekend in April a retreat for men in Sheboygan, this coming weekend in Lake Geneva and a Confirmation retreat April 4th & 5th, he also noted that Good Friday there will be a Living Way of the Cross at 6:00 p.m…

BUILDINGS AND GROUNDS: Nothing to report

OLD BUSINESS:

NEXT STEPS IN FORMATION OF PARISH LIFE TEAM: Kevin Moses reported that the Parish Life Team consists of Hesperus Spooner, Karen Seeman, Jim Loback, Monica Damrow, and Kathy Lietzke. The 3 main categories of discussion and action will be Dreaming & Visioning, Stewardship and Community. It was noted that Jovan Moses wants to head up a “Dinner for Eight” every year with confirmation students.

Principal Chovanec, inquired about the usage of the School gym to outside organizations and costs to them for using the gym.

NEW BUSINESS:

NEW COUNCIL REPRESENTATIVES: Father Angel reported that there were 3 individuals who are interested. There are 3 positions to be filled, and terms that will be ending in June, these will be discussed at next meeting.

NET PARISH COUNCIL MEETING: Due to the regular meeting date falling during the last week in Lent the Parish Council meeting for April will be held on April 22nd.

ADJOURNED:  A motion to adjourn by Tina Janssen, seconded by Shari Loback at 9:11 P. M.

RESPECTFULLY SUBMIITTED

PATTI SOUKUP

PARISH COUNCIL SECRETARY

Parish Council Minutes 2.18.14

                                     ST. ANDREW PARISH COUNCIL MEETING

 

TUESDAY FEBRUARY 18, 2014

 

CALL TO ORDER: Fr. Jim called the meeting to order at 7:33 P.M.

PRESENT: Fr. Jim, Shari Loback, Tina Jansen, Enrique Rodriguez, Patti Soukup, Lauren Bandler, Patty Wright and Jim Stiles.

ALSO PRESENT: Tim O’Neill

ABSENT: Fr. Angel, Tom Bertrand

APPROVAL OF MINUTES: The minutes from the January Parish Council meeting approved via E-Mail to the Council.

PASTORS REPORT: Fr. Jim stated that he would address items on the agenda

VOICE OF THE PEOPLE:

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE:  Tina reported that the committee did not meet.

HUMAN CONCERNS: Fr. Jim stated that human concerns meets tomorrow, and it is St. Andrews turn to host the homeless shelter next week and that volunteers are needed.

PRAYER AND WORSHIP: Nothing to report

COMMUNICATIONS: Shari noted that she will be handing over the parish calendar to Virginia the parish secretary.

Christian Formation: Fr. Jim reported that Patty Wright will be council liaison for Christian Formation.

SCHOOL COMMITTEE: Shari reported that there are 148 students enrolled at this time and that there are 8 new kindergarten families interested for next year. She added that the Town Hall meeting will be held on March 19th at 6:30 with a presentation on the dangers of the internet for 4th thru 8th grade students.

HISPANIC LEADERS COMMITTEE: Enrique noted that Fr. Angel talked about a bilingual mass the last Sunday of the month geared toward the youth. He stated that he had applications for the men’s Emmaus retreat.

BUILDINGS AND GROUNDS: Tim O’Neil representative from buildings and grounds stated that the city fire inspector did an inspection of the church basement (food pantry); he determined that the fixtures are a fire hazard and need to be replaced. He also indicated that the outlets for the freezers should also be replaced. Tim spoke with Watt’s Electric to get an estimate for the cost of these items which came in around  $1500. and $1800. He added that the food pantry is willing to pay half of the cost of these repairs.  Tim requested that this item be taken to the next finance meeting for approval.

OLD BUSINESS:

NEXT STEPS IN FORMATION OF PARISH LIFE TEAM: Fr. Jim asked for suggestions for members of this team.

SYNOD PREPARATION: Fr. Jim stated that there is a need for representatives for the March 1, 2014 meeting to be held at St. Francis De Sales in Lake Geneva.  The following will be attending, Lauren Bandler, Fr. Jim. Fr. Angel and Jim Stiles.

COMMITTEE TO DISCUSS GATHERING SPACE: Father Jim reported that at this time the committee consists of Neil Flood, Lauren Bandler, Jim Stiles and Father Jim.

NEW BUSINESS:

NEW COUNCIL REPRESENTATIVES: Father Jim stated that the council is still in need of 3 members to replace those that have been vacated. He noted that the following committees have no council liaison, bldgs. & grounds, prayer & worship, and human concerns. Patti Soukup volunteered to be liaison for the human services committee. Father asked for nominations for council president. Father Jim moved that this item be tabled to the call of the chair at the next meeting.

OTHER: Father Jim stated that Ash Wednesday will be March 5th with Mass to be said at 7:30 & 8:30am, 5:00 & 7:00pm and distribution of ashes will be at 12:15 pm.

ADJOURNED:  A motion to adjourn by Jim Stiles, seconded by Lauren Bandler at 8:30 P. M.

RESPECTFULLY SUBMIITTED

PATTI SOUKUP

PARISH COUNCIL SECRETARY

Parish Council Minutes 5.20.14

ST. ANDREW PARISH COUNCIL MEETING

TUESDAY, MAY 20, 2014

 

CALL TO ORDER:  Fr. Jim called the meeting to order at 7:35 P.M.

PRESENT: Fr. Jim, Tina Janssen, Lauren Bandler, Tom Bertrand, Patti Wright, Cevin Moses, Fr. Angel, Dan Seuser.

ABSENT: Shari Loback, Enrique Rodriguez, Patti Soukup, Jim Stiles, Paul Schmelzer

APPROVAL OF MINUTES: The approval of minutes from the April Parish Council meeting were postponed until the June meeting.

PASTORS REPORT: Fr. Jim stated that a combined confirmation ceremony between St. Andrews, St. Francis and the Deaf Community took place.  Spanish confirmation is May 29th.  First communion ceremonies also took place in May.  8th Grade graduation will be at mass on June 5th.  Fr. Nate was ordained on May 17th at St. Frances Cabrini in West Bend.   Fr. Angel stated the Hispanic community has a folklore dance group name Tonanzin that performed recently.  They have put in much effort over a year of practicing and will continue to do performances for fundraising events and for Our Lady of Guadalupe.  The Hispanic community will also take on this year’s organization of the Parish Fall Harvest dinner.

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE:  Tina reported that the parish received a third bequest.  The outstanding balance on the mortgage has been paid off with the use of some of the bequest funds to eliminate any additional interest expense being incurred.   A portion of the funds will be invested with the Catholic Community Foundation as discernment takes place regarding how the funds will best be utilized.  The generosity of the three donors who have left bequests over the last year are being highlighted at the Memorial Day weekend masses along with a bulletin insert.

The budget for fiscal year 2014-2015 is still being finalized and will likely be approved at the June finance committee meeting.

HUMAN CONCERNS: Fr. Jim reported the homeless shelter is closed for the summer months.  They experienced a much higher number of people this year due to the harsh weather.  Approx. 20 people per night versus past years of 12 – 13.

PRAYER AND WORSHIP: No report

COMMUNICATIONS: No report

CHRISTIAN FORMATION: No report

SCHOOL COMMITTEE: Lauren reported four new people will be need for next year as Jess Wright, Jeff Scherer, Cathy Gengler and Shari Loback will be finishing there terms of service.  The dress code and bylaws are being revised for next school year.  140 students are expected for next year.

HISPANIC LEADERS COMMITTEE: See Fr. Angel’s comments under Pastors Report

BUILDINGS AND GROUNDS: The air conditioner is being tested and a second quote is being obtained for a new unit.

PARISH LIFE:  Cevin reported the first Parish Life meeting was May 9th.  Approval of a vision statement was made.  The Parish Directory photos will be taking place June 2nd, 3rd, 16th and 17th.  The Parish Life committee is still in need of both Hispanic and Deaf community representation.  “Dinner for 8” is a new fellowship effort that will be starting soon.  A farewell coffee and donut social will take place to thank Fr. Jim on June 15th after the 9:30 and 11:30 masses.  A parish picnic is being discussed for some time in August.

OLD BUSINESS:

COMMITTEE TO DISCUSS GATHER SPACE:  Lauren reported the first meeting focused on developing a list of all the needs required by the new gather space.  A meeting will take place with Russ DePietro to investigate structural concerns some have with using the old garage space as a starting point.

NEW BUSINESS:

BYLAWS:  Parish Council bylaws need to be reviewed and updated.

PARISH LEADERSHIP:  Transition between Fr. Angel and Fr. Jim will take place on June 17th as Fr. Jim becomes full time pastor at St. Francis and Fr. Angel becomes Parish Administrator at St. Andrews.

ADJOURNED:  A motion to adjourn by Cevin Moses, seconded by Patti Wright at 8:50 P.M.

 

RESPECTFULLY SUBMITTED

Tina Janssen

Parish Council Minutes 2.18.14

                                     ST. ANDREW PARISH COUNCIL MEETING

 

TUESDAY FEBRUARY 18, 2014

 

CALL TO ORDER: Fr. Jim called the meeting to order at 7:33 P.M.

PRESENT: Fr. Jim, Shari Loback, Tina Jansen, Enrique Rodriguez, Patti Soukup, Lauren Bandler, Patty Wright and Jim Stiles.

ALSO PRESENT: Tim O’Neill

ABSENT: Fr. Angel, Tom Bertrand

APPROVAL OF MINUTES: The minutes from the January Parish Council meeting approved via E-Mail to the Council.

PASTORS REPORT: Fr. Jim stated that he would address items on the agenda

VOICE OF THE PEOPLE:

COMMITTEE REPORTS:

ADMINISTRATIVE SERVICES AND FINANCE:  Tina reported that the committee did not meet.

HUMAN CONCERNS: Fr. Jim stated that human concerns meets tomorrow, and it is St. Andrews turn to host the homeless shelter next week and that volunteers are needed.

PRAYER AND WORSHIP: Nothing to report

COMMUNICATIONS: Shari noted that she will be handing over the parish calendar to Virginia the parish secretary.

Christian Formation: Fr. Jim reported that Patty Wright will be council liaison for Christian Formation.

SCHOOL COMMITTEE: Shari reported that there are 148 students enrolled at this time and that there are 8 new kindergarten families interested for next year. She added that the Town Hall meeting will be held on March 19th at 6:30 with a presentation on the dangers of the internet for 4th thru 8th grade students.

HISPANIC LEADERS COMMITTEE: Enrique noted that Fr. Angel talked about a bilingual mass the last Sunday of the month geared toward the youth. He stated that he had applications for the men’s Emmaus retreat.

BUILDINGS AND GROUNDS: Tim O’Neil representative from buildings and grounds stated that the city fire inspector did an inspection of the church basement (food pantry); he determined that the fixtures are a fire hazard and need to be replaced. He also indicated that the outlets for the freezers should also be replaced. Tim spoke with Watt’s Electric to get an estimate for the cost of these items which came in around  $1500. and $1800. He added that the food pantry is willing to pay half of the cost of these repairs.  Tim requested that this item be taken to the next finance meeting for approval.

OLD BUSINESS:

NEXT STEPS IN FORMATION OF PARISH LIFE TEAM: Fr. Jim asked for suggestions for members of this team.

SYNOD PREPARATION: Fr. Jim stated that there is a need for representatives for the March 1, 2014 meeting to be held at St. Francis De Sales in Lake Geneva.  The following will be attending, Lauren Bandler, Fr. Jim. Fr. Angel and Jim Stiles.

COMMITTEE TO DISCUSS GATHERING SPACE: Father Jim reported that at this time the committee consists of Neil Flood, Lauren Bandler, Jim Stiles and Father Jim.

NEW BUSINESS:

NEW COUNCIL REPRESENTATIVES: Father Jim stated that the council is still in need of 3 members to replace those that have been vacated. He noted that the following committees have no council liaison, bldgs. & grounds, prayer & worship, and human concerns. Patti Soukup volunteered to be liaison for the human services committee. Father asked for nominations for council president. Father Jim moved that this item be tabled to the call of the chair at the next meeting.

OTHER: Father Jim stated that Ash Wednesday will be March 5th with Mass to be said at 7:30 & 8:30am, 5:00 & 7:00pm and distribution of ashes will be at 12:15 pm.

ADJOURNED:  A motion to adjourn by Jim Stiles, seconded by Lauren Bandler at 8:30 P. M.

RESPECTFULLY SUBMIITTED

PATTI SOUKUP

PARISH COUNCIL SECRETARY

Parish Council Minutes 1.28.14

St. Andrew Parish Council Minutes

Minutes

January 28, 2014 7:30pm Rectory basement

Meeting called by

Father Jim Schuerman

Type of meeting

Monthly Parish Council Meeting

Facilitator

Father Jim Schuerman

Note taker

Shari Loback

Timekeeper

Shari Loback

Attendees

PRESENT: Father Jim Schuerman, Patti Wright, Enrique Rodriguez, Tina Janssen, Lauren Bandler, Tom Bertrand, Shari Loback

ABSENT: Patti Soukup, Brooke Heide, Jim Stiles

 

PASTOR’S REPORT, Father Jim Schuerman: Erick Bourgeois is withdrawing from Parish Council and President for personal reasons. Laura Szatkowski (Human Concerns Representative) has also resigned from parish council for personal reasons. We welcome Patti Wright to Parish Council. She will represent Christian Formation.

Discussion: Father Jim will need to appoint replacements. 3 people are currently needed to fulfill parish council spots.

Action items

Person responsible

Deadline

Put openings in Parish Bulletin and on website. Shari Loback 2.4.14
Father Jim needs to appoint any interested people. Father Jim Schuerman 3.18.14
Patti Wright needs to attend Christian Formation Meetings Patti Wright Beg.Next Month

VOICE OF THE PEOPLE (10 MIN): None.

COMMITTEE REPORTS:

v  ADMINISTRATIVE & FINANCE SERVICES, Tina Janssen: Three motions were made and approved by FC. From the bequest: –$20,000 grant to Friends of St. Andrews; –Not to exceed $14,000 for rectory kitchen renovations; –$135,000 to pay down mortgage (all these are subject to Fr. Jim and Fr. Angel’s final decision) Remainder of bequest to be used towards Parish Center. Budget presentations to start in March. Looking to form committee to explore Parish Life Center with members from Parish Council, Parish Finance, and Buildings & Grounds. Lauren Bandler has accepted the position on the Parish Life Center Committee representing Parish Council. Other members as of date Fran Schmidt, Jim Stiles and Neill Flood.

v  HUMAN CONCERNS (Need Rep), Father Jim Schuerman: 20 people using homeless shelter at this time. We need more volunteers. Father Angel has made an appeal to the parish men at Mass.

v  PRAYER & WORSHIP (Need Rep), Father Jim Schuerman: There is 1 Feast before Lent begins, Ash Wednesday March 5: The Presentation of Our Lord on February 2.

v  COMMUNICATIONS, Shari Loback: Shari has been keeping up the St. Andrew online calendar for school and parish. Would like this taken care of by parish and school secretaries to keep it more accurate and get rid of redundant work. Calendars can be printed from the website and separate ones do not need to be kept. Father Jim approved scheduling training with Virginia.

v  CHRISTIAN FORMATION (Patti Wright just appointed): No report.

v  SCHOOL COMMITTEE, Lauren Bandler: Held Open House late January. Approximately 3 new families took a tour. District 3 School Choice program will take place on February 20 at Catholic Central and several SC members, interested parents, and principal will be attending to see if there are benefits to becoming a school choice district. Looking to add a St. Patrick Parish Member to School Committee. Will be restructuring School Committee and sub-committees to improve communication and streamline processes. School computer lab completely functional and serves the largest class with a few computers to spare in case of breakdowns.

v  HISPANIC LEADERS, Enrique Rodriguez: Will be doing retreat in the summer. February 14 will be a party in school cafeteria for adults and children watched and entertained on 3rd floor.

v  BUILDINGS & GROUNDS (Need Rep): No report.

AGENDA ITEMS: OLD BUSINESS

nEXT STEPS IN FORMATION OF PARISH LIFE TEAM

FATHER JIM SCHUERMAN

Discussion

We are in need of a leader to take over the Parish Life Team. We need someone who really understands the goal and agenda of this committee.

Conclusions

Ask Parish Leaders and people involved with the Parish Life survey to make recommendations.

Action items

Person responsible

Deadline

Bring Ideas for Leadership All PC Members 3.18.14

Synod Preparation

Lauren Bandler

Discussion

All meetings have been held along with the Dishing with Disciples groups. 3 High School students needed to participate March 1 at St. Francis de Sales day-long session, can send as many as 8 people. Synod takes place in June Archdiocese-wide.

Conclusions

Contact Shelley Koch for possible H.S. Students

Action items

Person responsible

Deadline

Contact Shelley Koch for possible H.S. Students Lauren Bandler 2.28.14

Observers

Resource persons

Special notes

current parish council members

(please use as email list)

Patti Wright, Christian Formation               patricia.wright@kellyservices.com

Enrique Rodriguez, Hispanic Ministry        rodriguez.enrique40@yahoo.com

Tina Janssen, Finance                                   ztjanssen@gmail.com

Lauren Bandler, School Committee            laurenbandler@yahoo.com

Tom Bertrand, Trustee Treasurer             tpbertrand@hotmail.com

Patti Soukup, Secretary                                waterclerk@ci.delavan.wi.us

Jim Stiles, Trustee Secretary                        jimstiles40@att.net

Shari Loback, Communications                   sloback@americoncrete.com

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